How to convert Outlook PST to Pdf

In this article, we are going to learn about how to convert Outlook PST to Pdf.

The quintessential part of any computer file is the portability. It makes a file accessible to various devices or platforms. If the files are portable, you can easily carry them over an external drive from one system to another. But for email documents, this choice is not accessible. Without converting them into a more portable file format, you can not bring the individual email messages to another system. Microsoft Outlook is among Windows users ‘ most common email clients. In an Outlook data file, commonly known as PST (personal storage table) that stores email messages and other items.

A PST file or private storage table (.pst) file is a Microsoft Outlook Data File that stores POP3, IMAP, and web-based mail accounts. Outlook information consists of all mail folders and folder objects, such as emails, email attachments, to-do items, and appointments, contacts and more.

It may also be known as the Personal Folders (File) or the Post Office File. It may be called the Off-line Storage Table (.ost) or the Off-line Folders (File) when it functions as a cache for the Outlook Cached Exchange Mode feature.

Let’s know more about the PST files and their features.

Features of PST Files:

1. Data Access

To protect the content of pst files, password protection can be used to protect the content of the.pst files. However, Microsoft adds very little protection because of the existence of commonly available tools that can remove the password protection. The password for accessing the table is stored in the.pst without the first and last XOR CRC-32 integer representation.

There are three values for the encryption setting offered by Microsoft as none, compressible, and high.

  • None – .pst data is stored as in the plain text.
  • Compressible – the .pst data is encrypted with a byte-substitution cipher with a fixed substitution table.
  • High – sometimes called “better”

2. Support

Several Microsoft clients include Microsoft Exchange Client, Windows Messaging, and Microsoft Outlook supports the.pst file format used with a Personal Address Book (.pab) file that stores the address book.

There are some situations where users want to convert their Outlook PST files in PDF but they are unable to do. So, there is a solution given below for this kind of issue:

Convert Outlook PST To Pdf

You should have a Microsoft Outlook or a PST File Viewer to access or read the email emails. But if you don’t have, then you need to convert PST to PDF file format email messages. You can read the email messages on any system or platform once you convert PST to PDF format.

There is an option to save the document in PDF file format in other Microsoft Office parts such as Word, Excel, and PowerPoint. But in any Microsoft Outlook version, there is no such built-in option.

Although in Microsoft Outlook, there is no solution to convert Outlook PST email to PDF you can still try some simple tricks.

There are some simple tricks are given below:

1. Adobe Acrobat Pro

The most flexible and most costly solution is to use the Adobe Acrobat tool. The Adobe Acrobat tool has an add-in to Outlook to transform single or multiple email messages into a new PDF file.

Additional compatibility choices are available such as:

  • If you want to save the attachments in PDF files or not,
  • Configure safety, encryption, and password settings.

Notice:  If you are using Windows 10, then you can use Microsoft Print to PDF for printing your email messages after this save that PDF file as Output.

2. PDF Printer

You can easily convert outlook PSt file to PDF by the use of PDF Printer. It is a kind of virtual printer that creates a PDF file instead of printing a paper.

Notice: If you are using Windows 10, then also you can use Microsoft Print to PDF for printing your email messages and then save that PDF file as Output.

There is an alternative solution by which you can quickly get the best solution. By the PST Exporter tool, one can find the converted PST file to PDF format.

Features of PST Exporter Tool

  1. This tool allows users to save PST files to other formats like EML, MSG, PDF, HTML, TXT, and so on.
  2. This tool helps in saving the data in Gmail, Yahoo, Hotmail, Zimbra, ICS, Thunderbird, and vCard.
  3. This tool is highly compatible with all window OS versions.

Suppose you have thousands of Outlook PST files to convert in PDF format then you can do this conversion by the above manually tricks explained above in this article. But if you don’t have time to do then you can go through this PST Exporter Tool. This tool can do your work within time and provide you the best solution quickly.


In this article, we have discussed above the manual tricks to convert Outlook PST files to PDF and also one alternative solution by the use of the PST Exporter tool. This article includes the problems faced by the users at the time of conversion. After that, we have given a professional solution for migration.

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